Privacy Policy

This Privacy Policy describes how Domain Five collects and uses your personal information. We are committed to protecting your privacy and handling your data responsibly. This policy applies to all visitors and members who use our services.

Information We Collect

We collect information in various ways to provide and improve our services. When you register for our hobby meetups, photography walks, mosaic workshops, cycling tours, or cookbook club gatherings, we collect personal details such as your name, email address, phone number, and date of birth to verify you meet our 40-60 age group requirement.

We also collect information about your interests and participation preferences when you express interest in specific activities or events. When you browse our website, we automatically collect usage data including your IP address, browser type, pages visited, and time spent on our site. This helps us understand how visitors use our platform and improve the user experience.

Additionally, we may collect payment information when you register for paid events, though payment processing is handled by secure third-party providers. We also gather feedback through surveys and event reviews to continuously enhance our offerings.

How We Use Your Information

We use your personal information to organize and manage your participation in hobby meetups and weekend outings across Portugal. Your data allows us to send you event details, updates, and reminders for mosaic art workshops, countryside cycling tours, coastal photography walks, and cookbook club gatherings.

We use your information to personalize your experience and recommend activities matching your interests. Your data helps us communicate with you about new events, special offers, and community news. We analyze aggregated usage data to improve our website functionality, design, and content.

We may also use your information to respond to inquiries, handle complaints, and ensure safety during our physical gatherings. Your information helps us maintain records for event management, member communication, and administrative purposes. We never share your personal data with third parties without your explicit consent, except as required by law.

Your Rights and Choices

You have the right to access, review, and update your personal information at any time. You can request a copy of all data we hold about you in a portable format. If you believe any information is inaccurate or incomplete, you can request corrections.

You have the right to request deletion of your personal data, though we may retain some information for legal or administrative purposes. You can opt out of marketing communications while remaining part of our community. You also have the right to withdraw consent for data processing at any time.

If you have concerns about how we handle your data, you can lodge a complaint with the appropriate data protection authority in Portugal. We will respond to all data access and deletion requests within 30 days of receipt.

Cookies and Tracking

We use cookies to enhance your browsing experience and understand how you interact with our website. Cookies are small files stored on your device that help us remember your preferences and login information. Essential cookies are necessary for the website to function properly and allow you to navigate our site.

Performance cookies help us analyze how visitors use our website and identify areas for improvement. Preference cookies remember your settings and choices so you don’t have to reconfigure them on future visits. Marketing cookies may be used to track your interests and deliver relevant event recommendations.

You can control cookie settings through your browser preferences. Most browsers allow you to refuse cookies or alert you when cookies are being sent. However, disabling certain cookies may limit your ability to access some features of our website. For more detailed information about cookies, please see our Cookie Policy.

Data Security

We implement robust security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. Your data is encrypted during transmission and stored on secure servers with restricted access. We regularly review and update our security practices to address emerging threats.

Our team members are trained in data protection and privacy principles. We maintain strict access controls and ensure only authorized personnel can access your information. While we strive to protect your data, no security system is completely impenetrable. We encourage you to use strong passwords and report any suspicious activity.

Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. For event participants, we keep records for the duration of your membership plus a reasonable period for administrative and legal purposes. If you request account deletion, we remove your data within 30 days, except where retention is required by law.

Marketing data is retained only as long as you remain subscribed to our communications. Once you unsubscribe, we delete your marketing profile. We retain transaction records for financial and legal compliance purposes for the period required by Portuguese law.

Third-Party Services

We may use third-party service providers to support our operations, such as email delivery, payment processing, analytics, and website hosting. These providers have access only to information necessary to perform their functions and are contractually obligated to maintain confidentiality. We carefully select partners who meet our privacy and security standards.

We do not share your personal information with third parties for their marketing purposes. If we use any third-party integrations, we ensure they comply with applicable data protection regulations. You can request details about specific third parties handling your data.

Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of significant changes by posting the updated policy on our website and updating the “Last updated” date. Your continued use of our services after changes constitute your acceptance of the updated policy.

We encourage you to review this policy periodically to stay informed about how we protect your information. If you have questions about any changes, please contact us using the information provided below.